Job Title: Program Manager
Job Ref: PM/UG/SA
Employer: ACTED
Duty Station: Gulu, Uganda
Application Deadline: 10th Sept 2013
About ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
Job Summary:
The Program Manager has been identified as a Key Personnel position. The proposed Program Manager should have extensive relevant experience managing the mobilization and oversight of multi-faceted projects, including those in the infrastructure sector. The Program Manager should have demonstrated the ability to quickly and effectively assemble and manage a highly-skilled, interdisciplinary team; to effectively collaborate and coordinate with and lead a broad range of governmental and non-governmental actors and institutions across sectors in a developing-country setting; and to implement high-profile and politically sensitive programs. The Program Manager will contribute to the development of his project, which is a constitutive part of the country strategy, and subsequently manage its implementation.
Duties and Responsibilities:
1. Ensure external representation of ACTED in relevant sectors
•Representation vis-à-vis provincial authorities:
•Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
•Representation vis-à-vis Donors:
•Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;
•Representation vis-à-vis international organisations:
•Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;
•Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;
•More generally, the program manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
2. Project Cycle Management
•Project implementation:
•Plan the various stages of project implementation;
•Guide the implementation of the project and the methods of follow-up;
•Manage project finances, logistics and materials;
•Liaise with all internal and external counterparts of the project;
•Assess the activities undertaken and ensure efficient use of resources;
•Project reporting requirements:
•Set up a clear timeline of reports to be submitted to project Donors;
•Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up;
•Ensure adherence to FLAT procedures.
•More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning.
3. Provide Relevant Technical Expertise:
•Ensure that technical quality and standards are considered during project implementation:
•Collect technical information and analyse associated opportunities and risks;
•Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
•Undertake quality control:
•Analyse technical added-value and project impact;
•Set up technical evaluation exercises during and following implementation.
4. Oversee Program Staff and Security:
•Guide and direct program staff:
•Organise and lead project coordination meetings;
•Prepare and follow work plans with each project member;
•Ensure a positive working environment and good team dynamics (solve out potential conflicts);
•Promote team working conditions in the limit of private life;
•Adapt the organigramme and ToRs of project personnel according to the project development;
•Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.);
•Ensure a building of capacity amongst technical staff in the relevant sectors.
•Contribute to the recruitment of expatriate staff: When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
•Oversee staff security: In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
•Contribute to the updating of the security guidelines in the project area of intervention;
•Ensure that security procedures are respected by each member of the project team.
5. Identify Best Practices and Lessons Learned:
•Collect information and tools employed for project implementation;
•Draft memos detailing lessons learned and best practices identified during the project;
•Share such memos with internal and external partners;
•Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department.
Qualifications, Skills and Experience:
•The applicant should possess a University degree, ideally with a specialisation in Civil Engineering
•At least 2 to 4 years work experience in a development, emergency or post-conflict setting interventions.
•Excellent written English skills required.
•Strong project management skill.
•Familiarity with different European and other international donor regulations.
•Organized and detail oriented, with an ability to multi-task.
•Must be able to function effectively in a fluid, loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
•Must be able to work independently, with minimum supervision, within the context of a larger team.
•Willingness to live and work in an insecure environment and to travel regularly to program locations as security allows.
How to Apply:
All applications should be sent accompanied by a cover letter, CV, and three references to jobs@acted.org
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
Job Ref: PM/UG/SA
Employer: ACTED
Duty Station: Gulu, Uganda
Application Deadline: 10th Sept 2013
About ACTED:
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 32 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 370 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
Job Summary:
The Program Manager has been identified as a Key Personnel position. The proposed Program Manager should have extensive relevant experience managing the mobilization and oversight of multi-faceted projects, including those in the infrastructure sector. The Program Manager should have demonstrated the ability to quickly and effectively assemble and manage a highly-skilled, interdisciplinary team; to effectively collaborate and coordinate with and lead a broad range of governmental and non-governmental actors and institutions across sectors in a developing-country setting; and to implement high-profile and politically sensitive programs. The Program Manager will contribute to the development of his project, which is a constitutive part of the country strategy, and subsequently manage its implementation.
Duties and Responsibilities:
1. Ensure external representation of ACTED in relevant sectors
•Representation vis-à-vis provincial authorities:
•Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
•Representation vis-à-vis Donors:
•Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;
•Representation vis-à-vis international organisations:
•Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;
•Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;
•More generally, the program manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
2. Project Cycle Management
•Project implementation:
•Plan the various stages of project implementation;
•Guide the implementation of the project and the methods of follow-up;
•Manage project finances, logistics and materials;
•Liaise with all internal and external counterparts of the project;
•Assess the activities undertaken and ensure efficient use of resources;
•Project reporting requirements:
•Set up a clear timeline of reports to be submitted to project Donors;
•Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up;
•Ensure adherence to FLAT procedures.
•More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning.
3. Provide Relevant Technical Expertise:
•Ensure that technical quality and standards are considered during project implementation:
•Collect technical information and analyse associated opportunities and risks;
•Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
•Undertake quality control:
•Analyse technical added-value and project impact;
•Set up technical evaluation exercises during and following implementation.
4. Oversee Program Staff and Security:
•Guide and direct program staff:
•Organise and lead project coordination meetings;
•Prepare and follow work plans with each project member;
•Ensure a positive working environment and good team dynamics (solve out potential conflicts);
•Promote team working conditions in the limit of private life;
•Adapt the organigramme and ToRs of project personnel according to the project development;
•Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.);
•Ensure a building of capacity amongst technical staff in the relevant sectors.
•Contribute to the recruitment of expatriate staff: When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
•Oversee staff security: In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
•Contribute to the updating of the security guidelines in the project area of intervention;
•Ensure that security procedures are respected by each member of the project team.
5. Identify Best Practices and Lessons Learned:
•Collect information and tools employed for project implementation;
•Draft memos detailing lessons learned and best practices identified during the project;
•Share such memos with internal and external partners;
•Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department.
Qualifications, Skills and Experience:
•The applicant should possess a University degree, ideally with a specialisation in Civil Engineering
•At least 2 to 4 years work experience in a development, emergency or post-conflict setting interventions.
•Excellent written English skills required.
•Strong project management skill.
•Familiarity with different European and other international donor regulations.
•Organized and detail oriented, with an ability to multi-task.
•Must be able to function effectively in a fluid, loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements.
•Must be able to work independently, with minimum supervision, within the context of a larger team.
•Willingness to live and work in an insecure environment and to travel regularly to program locations as security allows.
How to Apply:
All applications should be sent accompanied by a cover letter, CV, and three references to jobs@acted.org
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org