Job Title: PA and Administration Assistants (3 Vacancies)
Employer: Umeme
Duty Station: Kampala
Application Deadline: 20th December 2013
Reports to: General Manager or Business Services Manager, Capital and Contracts Division Department: Capital & Contracts Division
Job Purpose:
Undertaking general administration activities and/or duties of Personal Assistant, independently and under instruction from one or more colleagues, to support and ensure effective, efficient and compliant operation of the Division. Principal Accountabilities:
• Carry out and/or supervise administrative duties in line with good office practice
• Handle logistical issues, including ordering supplies, completing forms, handling mail and incoming and outgoing paperwork.
• Develop and maintain filing and reference systems in order to access information in a timely manner.
• Check and confirm compliance with routine processes within the Division.
• Organise meetings and schedule appointments.
• Facilitate communication channels with other departments as well as external organizations and individuals.
• Work with colleagues to support the delivery of consistently high standards of operation and achievement of targets within the Division.
Education and experience:
• General Bachelor’s Degree
• Good knowledge and use of the MS Office suit (Word, Outlook, PowerPoint, Excel)
• Experience in an administrative role is advantageous Key Competences:
• Capable and competent in general administrative duties with a professional and common sense approach to carrying out tasks to conclusion and to a high standard of efficiency.
• Disciplined, flexible and willing approach towards work.
• Excellent ability to prioritise and multitask the tasks that are assigned.
• Able to work to meet time deadlines under pressure.
• Ability to make judgment calls, maintain confidentiality and work independently.
• Ability to interact with stakeholders and staff at all levels within the organization.
• Excellent written and verbal communication skills.
The positions offer scope to the person to develop their career through close interaction with senior members of staff and other stakeholders.
How to Apply
If you believe you are the right candidate, please send your application and CV clearly detailing your suitability for the position in terms of required qualifications and experience to: recruit.hr@umeme.co.ug by 20th December, 2013,17:00. UMEME is an equal opportunity employer: Influence-peddling will lead to automatic disqualification.