Job Title: Administrative Assistant
Employer: Protecting Families against HIV/AIDS (PREFA)
Duty Station: Arua , Uganda
Application Deadline: 13th December, 2013
Gross Salary: UGX 14,621,640 pa
Key Duties & Responsibilities:
- Well-maintained office premises, equipment and property of PREFA.
- Good public relations with organizations’ clients and visitors.
- Well-facilitated meetings, recorded minutes with clear action points.
- Ensure that up to date PREFA procurement, human resource, vehicle and other policies and guidelines/ systems are available and regularly consulted by relevant officer at the district office.
- Effective communication system with a display of key organizational documents at the reception.
- Well maintained diary of appointments for the project coordinator.
- Properly managed petty cash imprest with up-to-date books of accounts.
- Offer safe custody of organizational assets including office stamps and other endorsing or authorizing instruments.
- Offer support and advice to the project coordinator on administrative issues and human resource management.
- Ensures that administrative policies, regulations, procedures and systems for effective management of PREFA CSF office are adhered to by all staff.
- Coordinate the procurement and store systems of office items for the district office in accordance with the established policies and procedures.
- Coordinate field trips and work schedules for both district office management and home to home teams to ensure effective and smooth running of PREFA core activities,
- Act as secretary during the district office general staff and management meetings
Qualifications, Skills & Experience:
- The applicant should possess a Bachelors Degree in Business Administration or Secretarial Management
- At least three (3) years of progressively responsible administrative, finance and/or secretarial positions with demonstrable experience in procurement and stores management.
- Experience working in an HIV/AIDS organization set up is an added advantage.
- Good communication skills (oral and written).
- Proficiency in Ms Office applications.
How to Apply:
All suitably qualified and interested applicants should send a letter of application, copies of testimonials and certificates, current Curriculum Vitae, telephone contact and three professional referees. NB: Only short-listed candidates will be contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769 , Kampala Uganda