Job Title: Grants Administrator
Employer: Medical Research Council/ Uganda Virus Research Institute (MRC/UVRI)
Duty Station: Entebbe
Application Deadline: 17th January 2014
A Grants Administrator is required to be part of the finance team to ensure all aspects of the different grants are managed in a timely manner and as required by the different funders. This position will be based in Entebbe , with a two-year contract renewable subject to satisfactory performance and availability of funds.
Duties and responsibilities:
- Assisting grant applicants in preparing a budget and submitting the financial part of a grant application.
- Providing the grant holder with regular monthly financial information showing expenditures to date and projected costs until the end of the project
- Ensuring that grants recharge overheads and are costed on a full economic basis
- Setting up new grant codes and ensuring that the grant holders are aware of them
- Acting along with the Senior Accountant as the main point of contact for the donor organisation and grant holder at the Institute
- Summarising overall external income reports for monies received from outside donors for Head office and other outside bodies
- Prepare periodic financial reports & invoices to grant project heads and Donors on expenditure, fixed assets and staff salary costs.
- Ensure all internal recharges such as mileage and cost of lab tests are entered in the MS Dynamics accounting system (Navision) for project operations.
- Prepare monthly reconciliation and Analysis of grant balances for review by the Senior Accountant.
Requirement:
Qualifications and experience: • Bachelor Degree in Business Administration, Commerce (Honors), or a related field. • At least two (02) years’ work experience working in a senior donor grant oversight position in a busy grants/donor reporting office is a must. • Part Professional Accountant qualification (CPA, CIMA, and ACCA) would be an advantage. • Working knowledge of MS Dynamics-Navision; Oracle ERP system desired. • Experience working with ERP packages, MS Office programs. • Must have excellent written and oral English skills and be able to communicate throughout all levels of the organization and with other donor organizations. • Must have excellent administrative and organizational skills and previous staff management experience. • Must have a high level of numeracy
How to Apply:
Applications and supporting documents including curriculum vitae (CV), copies of academic qualifications and names plus telephone contact details of three referees should either be addressed to:
The Human Resource Manager,
MRC/UVRI Uganda Research Unit on AIDS,
Uganda Virus Research Institute,
Or sent by email: mrc@mrcuganda.org
The closing date for applications is 17th January 2014.
Only short-listed candidates will be contacted for interviews