Job Title: Finance and Administration Manager
Employer: RTI International
Duty Station: Kampala
Application Deadline: 15th January 2014
Project Name: Uganda Governance Accountability Participation and Performance Project (GAPP)
Job Summary: The Finance and Administration Manager manages all aspects of the GAPP Program financial activities. He/she is responsible for budget development and management, financial accounting and reporting; and administrative staff management. The Finance Manager will oversee financial operations and administrative processes. In addition in coordination with the Grants team, support financial review and assessment of potential grantees and review grants invoices and accountability. He may be asked to assist with capacity building activities related to financial tasks of grantees. The Finance Manager is based in Kampala with travel upcountry to the GAPP program districts.
Key Duties and Responsibilities:
- Provide functional support for RTI’s Finance and Accounting function to the GAPP project and its staff (Manage all finances, administration and grants and ensure compliance with RTI financial procedures.
- Support the Home Office team and technical team in analyzing, forecasting and budgeting.
- Coordinate budget processes within the field team relating to workplans, annual forecasts, realignments and all other budgeting processes.
- Coordinate with Home Office team to provide field inputs to all financial reports, including: accruals reports, quarterly reports, workplans, annual reports and any other reporting needs.
- Ensure a strong internal control environment is established and maintained in accordance with RTI finance policies and procedures and USAID policies
- Take lead, coordinate and manage the performance of Finance staff and Office Manager(as per the GAPP structure to ensure an efficient and effective support function to the GAPP project
- Manage month end close processes including review of financial transactions entered into QuickBooks to ensure quality, timely recording and submission of expense reports, bank reconciliations, funding requests to Home Office.
- In coordination with the Grants team, to review Grants invoices/receipts and costs for allowability, reasonability and allocability as with all costs on the project. As well as support financial review and assessment of potential grantees and may be asked to assist with capacity building activities related to financial tasks, as needed.
- Prepare, review, analyze and submit monthly financial statements (expenses, accounts receivables and accounts payables)
- Managing both employee and vendor advances as per RTI policies and procedures
- Prepare and consolidate accrual reports. Prepare monthly, quarterly and annual expenditure reports for the program
Qualifications, Skills and Experience:
- The applicant should hold full accounting Professional Qualifications i.e. CPA , ACCA or its equivalent (Bachelor’s Degree in Commerce (Accounting), Business Administration or a relevant field is an added advantage.
- At least ten years’ of relevant experience in the field of accounting
- Possess a high standard of personal and professional integrity
- Willingness to work as a team member, taking on additional tasks as needed to ensure the overall success of the project.
- High level of attention to detail, ability to multi-task and work well under pressure
- Prior experience in administering USAID and RTI financial regulations, systems and procedures is desirable
- Excellent communication skills including ability to communicate effectively at all levels in the organization with a support approach.
- Proficiency in Microsoft Excel and working knowledge of Quickbooks accounting software is preferable.
- Fluency in both spoken and written English
How to Apply:
RTI International invites suitably qualified and eligible candidates to indicate their interest by sending their applications which should consist of a cover letter (maximum one page) with clearly specified position for which the candidate is applying, detailed curriculum vitae, and three professional references, including your professional relationship with that person, the person’s telephone number and an email address. Only e-mail applications should be sent to: applications@uganda-gapp.rti.org
NB: Only shortlisted candidates will be contacted for an interview.