Job Title: Africa Regional Office Finance Officer
Malaria Consortium (MC)
Location: Kampala, Kampala
Date: 06/18/2013
Job Type: Employee
Job Status: Full Time
Categories:
Accounting / Finance / Auditing
Malaria Consortium (MC)
Job Details
Malaria Consortium (MC)
Reports To: Finance Africa Programmes Manager
Duty Station: Kampala, Uganda
About Us:
Malaria Consortium is one of the world's leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.
Job Summary: The Africa Regional Office Finance Officer (AR0F0) is responsible for running the finances of the Africa Regional Office. In addition, the ARoF0 is responsible for the management accounting and support to the multi country grants led by the Africa Regional Office. The ARoF0 reports to the Africa Programmes Manager but will receive technical support from the Regional Finance Manager, Financial Controller and Chief Finance Officer.
Key Duties & Responsibilities:
1. Financial Accounting Africa Regional Office
Approve and process advances for field activity and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner.
Manage the USD cash float for advances.
Perform the finance check on all financial transactions of the Africa Regional Office
Maintaining the integrity of the balance sheet by checking and validating: a) staff advances and other debtors b) sundry creditors and all other creditors
Check the fixed assets register is up to date monthly
Work with the Regional Finance Manager to improve financial systems in the Africa Regional office, recommending changes as part of the global MC improvement to provide timely and appropriate financial information to MC's Budget Holders and donors.
Submit the monthly report to the Africa Programmes Manager for review and submission to the Regional Finance Manager in line with Malaria Consortium monthly reporting checklist and timetable.
2. Management Accounting — Africa Regional Office Projects
Prepare project financial reports for donors and partners according to donor requirements ensuring all external reports are submitted to the Regional Finance Manager for review a minimum of five working days prior to external submission.
Ensure monthly management accounts are reviewed and variances in malaria consortium disease control, better health are acted on by budget holders; Report to the RFM and CFO on the variances and the corrective action that will be taken.
Ensure monthly donor budget versus actual reports are prepared and reviewed on a monthly basis and any corrections are posted in a timely and accurate manner
Prepare annual budgets and monthly cash flow projections for the country office
Prepare the Africa Regional annual financial plan and ensure the plan is fully reforecast quarterly as per the annual finance timetable
Prepare the financial quarterly performance assessments in line with the annual assessment timetable
Work with budget holders to provide training and ensure their understanding of the finance processes.
3. Legal, security and Risk Management
Assist the internal and external auditors with questions and information requested relating to the Africa Regional Office
Ensure, in conjunction with The Africa Programmes Manager and Regional Finance Manager, compliance with all local legal requirements, including tax, pensions and insurance
Identify and assess risks facing the Africa Regional Office and develop mitigation strategies along with the Africa Programmes Manager &Africa Operations Manager
Work with budget holders to provide training and ensure their understanding of the finance processes.
Requirements
Qualifications, Skills & Experience:
A fully Qualified ACA, ACCA or CPA Accountant
Knowledge of NGO donors and their financial reporting requirements
At least five years' experience in a finance team, with at least two years in a managerial position
Fluency in English
USAID financial grant management experience
Personal Competencies:
Knowledge of accounting software
Excellent computer skills with high proficiency in Microsoft excel
Good analytical and reporting skills
Excellent interpersonal and communication skills
Strong ability to be able to manage and prioritize multiple tasks
Experience in training and developing Finance staff
Ability to fluently communicate verbally and written in English
How to Apply:
All those interested in working with Malaria Consortium should send a detailed CV, a covering letter explaining their suitability and contact details of three referees to the email address provided Ref: Regional Finance Officer-Uganda
Deadline: 25th June, 2013