Job Title: Project Assistant
Employer: USAID Project
Duty Station: Kampala, Uganda
Application Deadline: 2nd August, 2013
Job Details
The USAID-funded Uganda IRS Phase II Project’s objective is to conduct a comprehensive spraying program and establish the foundation for sustainable, effective, high-quality indoor residual spraying (IRS) activities.
Job Summary:
The Project Assistant will offer technical support in the areas of operations, Monitoring & Evaluation, Finance & Administration teams and to the Senior Management Team particularly draft regular reports, following with district officials reports and payments for effective and timely delivery of service.
Duties and Responsibilities:
•Preparing the spray cycle schedule, disseminating to the relevant departments and following up to ensure completion of the action items identified in the schedule.
•Preparing and disseminating monthly operational projections in close collaboration with the DCOP and Senior Management Team.
•Working with technical staff to define the logistics and administrative support needs for upcoming training events, workshops and conferences, well in advance of the events and coordinating with the Finance Manager to ensure these needs are met.
•Coordinating the logistics and district payments related to IRS activities, by preparing payment requests for the spray activities including confirming number of persons involved in the various activities.
•Ensuring that all the spray activity reports are collated and shared among staff for input before being summarized into end of spray report, assist in drafting of the monthly progress summary reports for USAID, clearly spelling out accomplishments, lessons learned and challenges for each technical area as well as Coordinating the compilation of weekly activity reports from the information provided by the field staff and disseminating to staff as appropriate
•Organize activities for the annual work plan development process and assists with the compilation and formatting its final copy.
•Organize, facilitate and document staff meetings, client and counterpart meetings as appropriate
•Coordinate the process of preparing technical reports by receiving sectional or individual drafts, collating them into one draft and ensuring that the contributors make further input/edits before the final draft copy is produced.
•Assist with coordination of development of scope of work, recruitment and logistics for local and international consultants and provides or arranges support to enable consultants to accomplish their work (includes developing schedules, organizing meetings & site visits, briefing, introduction to key people and travel arrangements)
•Coordinate with Home Office to obtain clearance for travelers, purchase of tickets and arrangement of ground travel.
•Collect, register and maintain information on project activities by reviewing reports and through first hand sources.
•Undertake other assignments that the SMT deems necessary including field visits.
Qualifications, Skills and Experience:
•The Project Assistant should possess a University degree in Business Administration, Social Sciences, Public Administration or other relevant qualifications
•A minimum of three (3) years practical experience in similar position in international organizations/development projects in Uganda or elsewhere
•Good report writing skills and fluency in English a must
•Computer literacy skills, strong knowledge of MS Word, Excel, PowerPoint, e-mail and Internet is necessary
•Knowledge of FAR/AIDAR is added advantage
How to Apply:
Send their CV and cover letters via e-mail to the address provided.
Only shortlisted candidates shall be contacted.
Abt Associates Inc. is an equal opportunity employer; any form of canvassing shall lead to automatic disqualification.
Employer: USAID Project
Duty Station: Kampala, Uganda
Application Deadline: 2nd August, 2013
Job Details
The USAID-funded Uganda IRS Phase II Project’s objective is to conduct a comprehensive spraying program and establish the foundation for sustainable, effective, high-quality indoor residual spraying (IRS) activities.
Job Summary:
The Project Assistant will offer technical support in the areas of operations, Monitoring & Evaluation, Finance & Administration teams and to the Senior Management Team particularly draft regular reports, following with district officials reports and payments for effective and timely delivery of service.
Duties and Responsibilities:
•Preparing the spray cycle schedule, disseminating to the relevant departments and following up to ensure completion of the action items identified in the schedule.
•Preparing and disseminating monthly operational projections in close collaboration with the DCOP and Senior Management Team.
•Working with technical staff to define the logistics and administrative support needs for upcoming training events, workshops and conferences, well in advance of the events and coordinating with the Finance Manager to ensure these needs are met.
•Coordinating the logistics and district payments related to IRS activities, by preparing payment requests for the spray activities including confirming number of persons involved in the various activities.
•Ensuring that all the spray activity reports are collated and shared among staff for input before being summarized into end of spray report, assist in drafting of the monthly progress summary reports for USAID, clearly spelling out accomplishments, lessons learned and challenges for each technical area as well as Coordinating the compilation of weekly activity reports from the information provided by the field staff and disseminating to staff as appropriate
•Organize activities for the annual work plan development process and assists with the compilation and formatting its final copy.
•Organize, facilitate and document staff meetings, client and counterpart meetings as appropriate
•Coordinate the process of preparing technical reports by receiving sectional or individual drafts, collating them into one draft and ensuring that the contributors make further input/edits before the final draft copy is produced.
•Assist with coordination of development of scope of work, recruitment and logistics for local and international consultants and provides or arranges support to enable consultants to accomplish their work (includes developing schedules, organizing meetings & site visits, briefing, introduction to key people and travel arrangements)
•Coordinate with Home Office to obtain clearance for travelers, purchase of tickets and arrangement of ground travel.
•Collect, register and maintain information on project activities by reviewing reports and through first hand sources.
•Undertake other assignments that the SMT deems necessary including field visits.
Qualifications, Skills and Experience:
•The Project Assistant should possess a University degree in Business Administration, Social Sciences, Public Administration or other relevant qualifications
•A minimum of three (3) years practical experience in similar position in international organizations/development projects in Uganda or elsewhere
•Good report writing skills and fluency in English a must
•Computer literacy skills, strong knowledge of MS Word, Excel, PowerPoint, e-mail and Internet is necessary
•Knowledge of FAR/AIDAR is added advantage
How to Apply:
Send their CV and cover letters via e-mail to the address provided.
Only shortlisted candidates shall be contacted.
Abt Associates Inc. is an equal opportunity employer; any form of canvassing shall lead to automatic disqualification.