Job Title: Assistant
United Nations Programme on HIV and AIDS (UNAIDS)
Vacancy No. : GS/003/13
Duty Station: Kampala, Uganda
About UNAIDS:
UNAIDS is the Joint United Nations Programme on HIV and AIDS, that brings together the efforts and resources of UN Agencies and aims to advance global progress in achieving country set targets for Universal Access to HIV Prevention, treatment, care and support and to halt and reverse the spread of HIV and contribute to achievement of the Millennium Development Goals by 2015. The UNAIDS Country Office in Uganda coordinates coherent action on HIV and AIDS within the UN System through the UN Theme Groups, and the Joint Programme on HIV and AIDS In addition the Country Office helps mount and support an expanded response to HIV and AIDS by engaging the efforts of many sectors and partners from government, civil society and the international development community.
Job Summary: The Assistant will provide administrative and secretarial support.
Key Duties & Responsibilities:
1. Personnel-Related issues:
Monitor the contractual status of staff, drawing contract ending dates to the attention of the supervisor in a timely manner;
Initiate extensions where necessary, monitor due dates of performance evaluation reports, and coordinate travel and leave calendar
2. General Administration:
Participate in the harmonization of administrative and management systems within the office/team, sharing experiences and lessons learnt with others;
Coordinating quarterly travel plans; and handling all aspects of travel arrangements for the Country Coordinator and other staff/consultants.
Perform other related duties as assigned; including replacing and backstopping for others as required.
Requirements
Qualifications, Skills & Experience:
Completion of secondary school, complemented by secretarial training, including training in ICDL (International Computer Driving License Core Certification. Higher education.
A minimum of 5 to 7 years' experience in secretarial positions, including experience in dealing with administrative issues and some experience In UNAIDS or WHO, roles and procedures
Experience In the UN System and in the use of the ERP system
Excellent knowledge of the English language together with the local language.
Knowledge of another UN official language.
Personal Competencies:
Demonstrated knowledge and skills with computer software;
Sound knowledge of UN administrative roles, regulations, procedures and practices;
Ability to work In teams;
Communicate with impact;
Drive change and Innovation and be held accountable.
How to apply:
All those interested and meet the above criteria should send detailed curriculum vitae, naming three referees and attach photocopies of relevant documents to:
The UNAIDS Country Coordinator, Joint United Nations Programme on HIV/AIDS. P.O. Box 24578, Plot 60 Prince Charles Drive, Kololo, Kampala, Uganda.
Please indicate the vacancy number on the envelope.
E-mail applications should be sent to the address provided; indicate the vacancy announcement number in the subject.
Note: UNAIDS is a smoke free environment; Only short listed candidates will be contacted.
Deadline: 24/05 /2013 at 2:00 PM