Job Title: Executive Assistant to the Vice Chancellor
Job Code: HR008
Employer: Uganda Christian University
Duty Station: Mukono, Kampala, Uganda
Application Deadline: 20th Dec 2013
Pay Rate: CU6
Job Description:
Duties & Responsibilities
•Oversee and coordinate the arrangements for all meetings and events that are the responsibility of the Vice Chancellor;
•Manage correspondence, including opening mail, answering general correspondence and inquires, and preparing letters, memos , and reports for a diverse public;
•Maintain the master schedule and files;
•Confirm and negotiate the Vice Chancellor’s participation and contribution to a wide range of constituency meetings and conferences;
•Provide a listening ear to those expressing concern about the direction of the institution with an expectation that as many difficulties as possible will be resolved before taking them to the Vice Chancellor;
•Inform the Vice Chancellor of events or issues that may both hinder or enhance the well-being of Uganda Christian University;
•Process administrative details not requiring the immediate attention of the Vice Chancellor;
•Plan, organise, prioritise and process a variety of assignments with other departments, faculties and divisions;
•Screen telephone calls and visitors in a polite and professional manner;
•Support the overflow needs of other departments, faculties and divisions;
•Assist in developing and monitoring the annual budget for the Vice Chancellor’s office;
•Actively work with the Vice Chancellor to establish and maintain close working relationships with the University’s senior administration, and act on behalf of the Vice Chancellor on appropriate assigned academic and administrative matters;
•Responsible for meetings, agenda, and follow-ups for the Vice Chancellor’s cabinet, assisting the Vice Chancellor in making special requests and following through on tasks assigned to the Senior administration by the Vice Chancellor, monitoring important University Projects and issues for the Vice Chancellor, and managing the Vice Chancellor’s review process of the senior administration;
•Follow up on multiple incoming issues and concerns addressed to the Vice Chancellor, including those of a sensitive and/or confidential nature; determine appropriate course of action, referral, and/or response;
•Support the Vice Chancellor in strategic planning process by collecting and organising information; generate reports and maintain filing;
•Perform any other official duties as may be assigned by the Supervisor.
Preferred Skills:
Qualifications and experience
•A committed Christian with a clear testimony among peers;
•Demonstrates a godly lifestyle and personal faith in accordance with the doctrinal and conduct statements of the University;
•A Master of Business Administration or a good master’s degree in any of the following areas, business, management, law or Mass communication from a recognized institution of higher learning;
•Progressively advanced Assistantship to the chief executive officer
•Thorough knowledge of higher education administration subject matter and student development theory to act as a resource for the exploration of new ideas;
•Collaborative, problem solving, planning and organizational skills, and interpersonal skills;
•Excellent research, strong oral and written communication in the English language, and organizational skills combined with a high level of computer literacy;
•Excellent interpersonal and networking skills;
•The incumbent must also demonstrate the following personal attributes: be honest and trustworthy, be respectful, and possess cultural awareness and sensitivity and be flexible demonstrating sound work ethics;
•Must be at least 30 years of age when submitting an application.
How to Apply:
Send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.
Two (2) copies of academic and professional certificates and transcripts
Applications must be addressed to:
Director, Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono
Email: jobs@ucu.ac.ug
Only short listed candidates will be contacted
Job Code: HR008
Employer: Uganda Christian University
Duty Station: Mukono, Kampala, Uganda
Application Deadline: 20th Dec 2013
Pay Rate: CU6
Job Description:
Duties & Responsibilities
•Oversee and coordinate the arrangements for all meetings and events that are the responsibility of the Vice Chancellor;
•Manage correspondence, including opening mail, answering general correspondence and inquires, and preparing letters, memos , and reports for a diverse public;
•Maintain the master schedule and files;
•Confirm and negotiate the Vice Chancellor’s participation and contribution to a wide range of constituency meetings and conferences;
•Provide a listening ear to those expressing concern about the direction of the institution with an expectation that as many difficulties as possible will be resolved before taking them to the Vice Chancellor;
•Inform the Vice Chancellor of events or issues that may both hinder or enhance the well-being of Uganda Christian University;
•Process administrative details not requiring the immediate attention of the Vice Chancellor;
•Plan, organise, prioritise and process a variety of assignments with other departments, faculties and divisions;
•Screen telephone calls and visitors in a polite and professional manner;
•Support the overflow needs of other departments, faculties and divisions;
•Assist in developing and monitoring the annual budget for the Vice Chancellor’s office;
•Actively work with the Vice Chancellor to establish and maintain close working relationships with the University’s senior administration, and act on behalf of the Vice Chancellor on appropriate assigned academic and administrative matters;
•Responsible for meetings, agenda, and follow-ups for the Vice Chancellor’s cabinet, assisting the Vice Chancellor in making special requests and following through on tasks assigned to the Senior administration by the Vice Chancellor, monitoring important University Projects and issues for the Vice Chancellor, and managing the Vice Chancellor’s review process of the senior administration;
•Follow up on multiple incoming issues and concerns addressed to the Vice Chancellor, including those of a sensitive and/or confidential nature; determine appropriate course of action, referral, and/or response;
•Support the Vice Chancellor in strategic planning process by collecting and organising information; generate reports and maintain filing;
•Perform any other official duties as may be assigned by the Supervisor.
Preferred Skills:
Qualifications and experience
•A committed Christian with a clear testimony among peers;
•Demonstrates a godly lifestyle and personal faith in accordance with the doctrinal and conduct statements of the University;
•A Master of Business Administration or a good master’s degree in any of the following areas, business, management, law or Mass communication from a recognized institution of higher learning;
•Progressively advanced Assistantship to the chief executive officer
•Thorough knowledge of higher education administration subject matter and student development theory to act as a resource for the exploration of new ideas;
•Collaborative, problem solving, planning and organizational skills, and interpersonal skills;
•Excellent research, strong oral and written communication in the English language, and organizational skills combined with a high level of computer literacy;
•Excellent interpersonal and networking skills;
•The incumbent must also demonstrate the following personal attributes: be honest and trustworthy, be respectful, and possess cultural awareness and sensitivity and be flexible demonstrating sound work ethics;
•Must be at least 30 years of age when submitting an application.
How to Apply:
Send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three references.
Two (2) copies of academic and professional certificates and transcripts
Applications must be addressed to:
Director, Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono
Email: jobs@ucu.ac.ug
Only short listed candidates will be contacted