Job Title: Operations Manager
People Performance Group
Location: Kampala, Kampala
Date: 06/26/2013
Job Type: Employee
Job Status: Full Time
Categories:
Administrative / Clerical
People Performance Group
Job Details
Organisation: Plan International
Duty Station: NU-HITES - Gulu office, Uganda
Reports to: Finance Director
About Plan:
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. The NU-HITES is a health services enhancement project that will be implemented in 15 districts of Northern Uganda..
Job Summary: The Operations Manager will support the director in managing, supervising and coordinating all operational, administrative and logistics-related activities for NU-HITES Project.' This includes but not limited to providing oversight of project procurements and compliance including overseeing office operations. The incumbent will also be responsible for providing guidance to project staff on administration and procurement compliance issues, addressing administrative challenges and day-to-day decision making to ensure efficient and effective project implementation. The position ensures that Plan International and USAID's administration and procurement policies and procedures are correctly interpreted, understood and implemented by the staff. The position contributes to all major administration and procurement decisions and strategic plans.
Key Duties & Responsibilities:
Oversee project operations on administrative and procurement compliance and performance issues Develop tracking tools as indicated by the needs of the project to support decision making, reporting, management reviews in administration and procurement to agreed levels. Advise and collaborate with respective teams in financial forecasting, budgeting and managing of office operational costs.
Review project office operating procedures, draft revisions and process improvements and new standard operating procedures in line with Plan Uganda standards.
Track contractual requirements and ensure value for money from service providers and contractors.
Develop annual budget for operations support and ensure that budgets accurately reflect required operational tasks.
Participate in development of the budget for technical activities and work with respective teams to ensure appropriate resource planning and allocations.
Work in collaboration with Plan Uganda relevant heads of department at the Country Office to ensure good administrative and operational management of project activities.
Review and sign off on requests, purchase orders, quotations, and expenditures in line with delegated authority.
Ensure timesheets for supervised staff are submitted with the relevant accuracy and completeness.
Requirements
Qualifications, Skills & Experience:
At least four years of management experience; Degree level qualification in a relevant field, such as Business Administration, Finance, Operations and International Development/NGO Management.
Demonstrable knowledge of USAID Rules and Regulations, USAID Project Management, Procurement, Human Resources and General Operations and Administrative Management;
Experience of financial management including budget preparation, forecasting and monitoring;
How to apply:
For the full job description of this job, please visit kazijobs.com for further details on it.
If interested in this job, please send your CV and cover letter with 3 work related referees to the address or e-mail below. Please mark your application with the Position Name of the job you are applying for. E-mails that exceed 2MB will be rejected by the system.
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
People Performance Group Plot 8 Kitante Close, Kitante P.O. Box 12405, Kampala, Uganda
Attn.: The HR Consultant
E-mail: application@ppg.co.ug
Deadline: Friday. 5th July, 2013
People Performance Group
Location: Kampala, Kampala
Date: 06/26/2013
Job Type: Employee
Job Status: Full Time
Categories:
Administrative / Clerical
People Performance Group
Job Details
Organisation: Plan International
Duty Station: NU-HITES - Gulu office, Uganda
Reports to: Finance Director
About Plan:
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. The NU-HITES is a health services enhancement project that will be implemented in 15 districts of Northern Uganda..
Job Summary: The Operations Manager will support the director in managing, supervising and coordinating all operational, administrative and logistics-related activities for NU-HITES Project.' This includes but not limited to providing oversight of project procurements and compliance including overseeing office operations. The incumbent will also be responsible for providing guidance to project staff on administration and procurement compliance issues, addressing administrative challenges and day-to-day decision making to ensure efficient and effective project implementation. The position ensures that Plan International and USAID's administration and procurement policies and procedures are correctly interpreted, understood and implemented by the staff. The position contributes to all major administration and procurement decisions and strategic plans.
Key Duties & Responsibilities:
Oversee project operations on administrative and procurement compliance and performance issues Develop tracking tools as indicated by the needs of the project to support decision making, reporting, management reviews in administration and procurement to agreed levels. Advise and collaborate with respective teams in financial forecasting, budgeting and managing of office operational costs.
Review project office operating procedures, draft revisions and process improvements and new standard operating procedures in line with Plan Uganda standards.
Track contractual requirements and ensure value for money from service providers and contractors.
Develop annual budget for operations support and ensure that budgets accurately reflect required operational tasks.
Participate in development of the budget for technical activities and work with respective teams to ensure appropriate resource planning and allocations.
Work in collaboration with Plan Uganda relevant heads of department at the Country Office to ensure good administrative and operational management of project activities.
Review and sign off on requests, purchase orders, quotations, and expenditures in line with delegated authority.
Ensure timesheets for supervised staff are submitted with the relevant accuracy and completeness.
Requirements
Qualifications, Skills & Experience:
At least four years of management experience; Degree level qualification in a relevant field, such as Business Administration, Finance, Operations and International Development/NGO Management.
Demonstrable knowledge of USAID Rules and Regulations, USAID Project Management, Procurement, Human Resources and General Operations and Administrative Management;
Experience of financial management including budget preparation, forecasting and monitoring;
How to apply:
For the full job description of this job, please visit kazijobs.com for further details on it.
If interested in this job, please send your CV and cover letter with 3 work related referees to the address or e-mail below. Please mark your application with the Position Name of the job you are applying for. E-mails that exceed 2MB will be rejected by the system.
While we thank all applicants for your interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
People Performance Group Plot 8 Kitante Close, Kitante P.O. Box 12405, Kampala, Uganda
Attn.: The HR Consultant
E-mail: application@ppg.co.ug
Deadline: Friday. 5th July, 2013